If you combine administrative or similar experience with a strong desire to learn and grow, this position offers you some great opportunities. You will:

• Make an impact and expand your experience in a role that will evolve. Initially, you'll focus on enhancing purchasing and inventory processes, and then take on additional office/clerical responsibilities. Quick question for you - click here
• Continue growing your career -- once you have mastered the first two areas, we will train you to take on human resources functions.
• Take advantage of strong training in existing processes, and also put your personal stamp as you develop new ones.
• Come on board at an exciting and dynamic time. Our 2018 merger with Luxottica has given us an unmatched global footprint in the eyewear industry and is driving positive change.
• Join an organization driven by a threefold mission: Improving lives by improving sight, Innovating for better vision, and Reaching the 2.7 billion underserved.

Improving Lives By Improving Sight. Essilor of America, Inc. is the leading manufacturer of eyeglass lenses in the United States, employs more than 10,000 people and operates the largest and most comprehensive optical laboratory network in the U.S. Essilor of America, Inc. is a subsidiary of Paris-based Essilor International. Essilor manufactures optical lenses under the Varilux®, Crizal®, Transitions®, and other brands, and our products are worn by one billion people daily. Essilor has been on Forbes' list of the World's 100 Most Innovative Companies every year since 2010, and we ranked #62 out of 700 corporations awarded the title "Diversity Leader 2020" by the Financial Times.

To meet the basic qualification for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. In addition, to be a good fit for the Administrative Assistant opportunity, you will have:

• 2 to 3 years of experience in the administrative field
• Computer proficiency, including the ability to navigate in a Windows environment and strong skills in Excel; experience with SAP or Oracle is a plus
• The ability and willingness to learn new skills, technologies and processes
• A high school diploma or GED
• Experience with purchasing/consumables experience is strongly preferred
• Accounting/bookkeeping experience is preferred
• Experience with human resources is a plus Quick question for you - click here

Just as important will be the following competencies and characteristics:

• Strong self-motivation and the ability to achieve goals independently
• A solid sense of integrity and the ability to handle sensitive information confidentially
• Interpersonal skills, including the ability to interact effectively with employees at all levels
• Problem-solving skills and the ability to think analytically
• Attention to detail
• The ability to:
  • Work under pressure and meet deadlines while maintaining a positive attitude
  • Work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
  • Work effectively in a team environment
• Good written and oral communication skills

As an essential business, we are taking appropriate steps to protect the health and safety of all our employees. You'll work in the office, during typical business hours Monday through Friday. We'll also look to you to be flexible about working overtime to support business needs.

You will join the team at Chesapeake Optical, part of Essilor's nationwide network of optical labs, and report to the Director of Manufacturing, with a dotted line relationship with the Human Resources (HR) Manager. You will be directly responsible for providing administrative support to management, ensuring all supplies are purchased for the lab in a timely manner, and maintaining and controlling maintenance spare parts for the site.

The role will involve responsibilities in three areas, and you will take on a new area once you have mastered the others.

1. Establishing systems and processes for purchasing inventory management, including revising existing processes and developing new ones as necessary
2. Handling administrative support activities such as distributing mail, creating and maintaining reports, handling correspondence, etc.
3. Supporting HR with tasks such as processing union dues and healthcare billing, issuing time cards; answering basic employee questions, and more

More specifically, you will:

• Research pricing on supplies, complete purchase order slips, place orders for supplies, return warranty items, match packing slips of supplies, and communicate with employees on specific needs or requests
• Receive and put away supplies
• Conduct a monthly inventory on supplies
• Coordinate and provide clerical support for management including creating and maintain reports, spreadsheets, letters, memos, etc.
• Act as the primary contact for walk-in visitors and direct them to appropriate locations while presenting a professional, positive image
• Sort and distribute incoming mail
• Run daily, weekly and monthly reports
• Label chemical with MSDS information as they arrive in the building
• Complies with all company policies and procedures
• Perform other duties as assigned

Professional development
As you can see, this role will give you broad exposure to our organization. The incumbent will be available to help train you, along with others team members. Success in this role could set you up to pursue additional opportunities within Chesapeake Optical or in other areas of Essilor.

Great environment
You will join a team that includes dedicated, sharp and mutually supportive professionals. Our culture is entrepreneurial and fluid, so success will depend on your ability to build relationships, but you'll find people open and willing to help. In addition, we are proactive about promoting unity and teamwork, and about recognizing and celebrating successes.

Truly living our values
At Essilor, we believe everyone deserves to see life and all its detail with the best vision possible. That's why, in addition to designing, manufacturing and distributing quality vision care solutions worldwide, we invest in raising awareness of the importance of good vision, support eyecare professionals, invent new technologies and products, and support philanthropic initiatives. We also are committed to robust standards for environmental sustainability. These are just a couple of reasons we were one of the 52 companies named to Fortune magazine's 2019 Change the World list.

Excellent compensation
In addition to a competitive wage, we offer an exceptional mix of first-rate benefits, including medical, dental and vision plans; a 401(k) plan with company match; tuition reimbursement; comprehensive training through Essilor University; lens and frame benefits for you and your family; an employee stock purchase plan with company match; and more.

Video: As part of the #DifferenceMakers campaign, Essilor chose four eyecare professionals and three Essilor employees to participate in a mission trip to Southeast Asia in March 2019.

It should be clear by now that your success will depend not only on your ability to learn, but also on strong motivation to learn. You'll interact with people throughout the organization, so you'll need a personable demeanor. In addition, to be an outstanding Administrative Assistant, you will:

• Pay close attention to details while also grasping the bigger picture
• Achieve goals independently and also contributing as a team player
• Manage multiple tasks and priorities effectively
• Deliver high-quality work while also meeting deadlines
• Bring an action orientation and a drive to results
• Practice strong follow-up and follow-through habits
• Keep a constant eye out for ways to improve processes and efficiencies